2022-23 Program Year Policies and Procedures
All policies and procedures are organized by subject area. Expand each section to view the policies, procedures and forms for that subject area.
Health
Communication of Identified Future Health Needs
Health Information Exchange Consent Form Utilization
- Policy 1020
- Procedure 1020
- Form 1020 – Health Access Consent Form
- Form 1020(a) – Electronic Health Records Consent Form
Hearing and Vision Screenings
Services for Uninsured Children
Health Services Advisory Committee
Universal Forms for Health and Nutrition
- Policy 1070
- Procedure 1070
- Form 1085
- Health record forms
- Health history and nutrition assessment forms
Required procedure for completion of 45-day screening requirements
Child Health Status Determination
Source of Health Care
Services to Pregnant Women, Post-Partum Visit
Mental Health and Disabilities
Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior
Child Abuse Prevention
Pregnant Women-Edinburgh Postnatal Depression Screening
Consent for Mental Health Consultation Services
Wellness Plan
Memoranda of Understanding with LEAs
Monitoring
- Policy 3500
- Procedure 3500
- Form 3500a: EHS Observation – CC
- Form 3500b: HS Observation – CC
- Form 3500c: HS Observation – PC
- Form 3500d: HB Observation – HB
- Form 3500e: EHS Review – CC
- Form 3500f: HS Review – CC
- Form 3500g: HS Review – PC
- Form 3500h: HB Review – PAT
Delegate Monitoring and Corrective Action
Record Keeping and Reporting
Mandatory Utilization of ChildPlus® Database
Program Information Report
Personally Identifiable Information
Updating Teaching Staff Rosters in ChildPlus
Required Record Retention
Data Collection and Entry for Health Information and Head Start Requirements
Education
Form COVID-19 Adjustments
- All COVID-19 Adjustment Policies and Procedures
Curriculum
Ongoing Assessment
- Policy 4010
- Procedure 4010
- Procedure 4010(b)
- Form 4010(a) – DRDP Conditional Measures
- Form 4010(b) – Child Information in Learning Genie
- Form 4010(c) – DRDP Data Reports
- Form 4010(d) – Transferring DRDP to PKOF
Developmental Screening
Coaching Strategy
- Policy 4030
- Procedure 4030
- Form 4030(a) – Coaching Commitment
- Form 4030(b) – Goals and Strategies
- Form 4030(c) – Coaching Log
- Form 4030(d) Group Coaching into ChildPlus
Early Head Start Continuity of Care and Head Start Multi-Age Grouping
Family Style Meals
Parent Conferences and Home Visits
ERSEA
Selection Process
Requirements for Applicants Over Income
Selection Criteria
Preference Procedure
Grantee to Grantee Agreement
Change of Status Procedure
Change of Enrollment; Transfer of Participant
Transfer Slots within Program Options
Transfer Slots Between Program Options
Required Recruitment Plan
Recruitment of Children – Waitlist
Enrollment – Third Year Verification
Enrollment Planning
Weekly & Monthly Reporting Requirements
Eligibility Determination Record
Child Plus
- Form 4020(a) – Developmental Screenings in ChildPlus
- Form 4030(d) Group Coaching into ChildPlus
- Form 4060(a) Parent Conference Home Visits in ChildPlus
ERSEA
Family Services
Health
Personnel/HR
ChildPlus Guide
Centralized Intake
Governance
Policy Council Member / Head Start Parent Reimbursement
Parent Reimbursement for Special Meetings
Communication Plan
Parent/Community Complaint
Governing Body Dispute Resolution and Impasse
Conflict of Interest
Policy Committee Meetings Procedures
Composition, Election and Transition of Parent Committee
Structure, Roles and Responsibilities of the Governing Board and Advisory Committee
Family Engagement
- Policy 7000
- Procedure 7000
- Form 7000
- Clarifications and Instructions 7000
- Family Assessment Crosswalk
Family Partnership Agreement
Family Service Staff Professional Development
- Policy 7020
- Procedure 7020
- Form 7020
- Form 7020(a) – Strength-based discussion
- Form 7020(b) – Goal Setting
- Clarifications 7020
Family and Community Engagement Monitoring Report
Individual Transition Plans
Parenting Curriculum
Car Seat Referrals
Human Resources
Staff Training and Development
- Policy 8010
- Procedure 8010
- Clarification 8010 – Required Trainings
- Resource – Caring for our Children Basics
- Procedure 8030(a) Tier 1 and Tier 2
- Procedure 8030(b) – Primary Caregivers
- Form 8030(a)
- Form 8030(b)
Criminal Background Check Requirements for Employees, Consultants, and Contractors
Volunteers
Qualification Requirements for Center-based Teaching Staff
Requirements for Center-Based Teaching Staff Below Minimum Qualifications
Head Teacher Waiver Request
Staff Qualifications
Home Based Visitor Qualifications
Qualification Requirements for Family Service Workers
Requirements for Family Service Workers Below Minimum Qualifications
Standards of Conduct
Resources
Safe Environments
On the CASE
First Aid Kit Requirements
Licensing Requirements
Safe Environment Checklist
- Policy 9030
- Procedure 9030
- Form 9030(a) – Universal EHS Facilities and Safe Environments Checklist
- Form 9030(b) – Universal Outdoor Environments Checklist
- Form 9030(a) – Universal HS License Exempt Facilities and Safe Environments Checklist
- Form 9030(a) – Universal HS Licensed Facilities and Safe Environments Checklist
Safe Sleep Environments (Pictorial Guidance)
Development of “Safe Sleep Environment” Policy
Daily Safety Checklist
Reporting Suspected Child Abuse and/or Neglect Involving Program Staff
Shoes in Infant Play Areas
Staff-Child Ratios and Group Sizes
Caring for Our Children Basics
Transportation
Transportation Services
- Policy 9510
- Procedure 9510a: Vehicle requirements
- Procedure 9510b: Safety Systems
- Procedure 9510c: Transportation Driver Requirements
- Procedure 9510d: Driver training and evaluation
- Procedure 9510e: Bus Monitor Training
- Procedure 9510f: Trip Routing
- Procedure 9510g: Safety Procedures
- Procedure 9510h: Child Safety Restraint System Requirements
Planning
Fiscal
Tier 1 and 2 invoice procedure
Tiers 1 and 2 Travel Procedure
Tiers 1 and 2 Purchase Requisition Process